Privacy Policy

This is the Privacy Policy of Lee Gardens Association Limited (“LGA“, “we“, “us” or “our“).

As a responsible corporation, we respect personal data privacy and is committed to fully implementing and complying with the data protection principles under the Personal Data (Privacy) Ordinance (Cap. 486 of the Laws of Hong Kong) (the “Ordinance“), Personal Information Protection Law of the PRC and other applicable data privacy laws (collectively, “Laws”) in the relevant jurisdictions of which Hysan has operations. In this Privacy Policy, “personal data” shall bear the corresponding meaning of personal data under the applicable laws and regulations applicable in your jurisdiction.

Our privacy principles are:

We only collect personal data which we believe to be relevant and required to conduct our business.
We will use your personal data only for the purpose for which the data is collected or for a directly related purpose, unless consent for a new purpose is obtained from you.
We will keep your personal data accurate and up-to-date.
We will not transfer or disclose your personal data to any entity that is not an entity within the corporate group of Hysan Development Company Limited and its subsidiaries and affiliates (the “Group”) or not a party as detailed in this Privacy Policy without your consent unless it is permitted or required by law or it was previously notified to you.
We have implemented various physical, electronic and management measures to safeguard and secure the personal data we collect.

Please read the following Privacy Policy to understand how we handle your personal data collected through various means, including its websites, mobile applications, social media platforms, application forms and other collection channels. By providing your personal data to us, you are consenting to this Privacy Policy and the collection, use, access, transfer, storage and processing of your personal data as described in this Privacy Policy. We may also collect your sensitive personal data and we will collect and use such sensitive personal data strictly in accordance with the applicable laws.

Kinds of Personal Data Collected and Held

1.1 We collect and hold the following broad categories of personal data (“Data”) depending on our engagement with you:

Member records: including name, contact details, company name, business title and other information supplied by members and collected in connection with member services and related activities;
Customer records: including salutation, name, gender, marital status, month of birth, age range, company name, business title, education background, telephone number, fax number, email address, correspondence address, membership numbers, photograph, relevant log-in information that customers use to access our products and services, and other information supplied by customers and collected in connection with LGA membership and surveys;
Personnel records: including Hysan personnel details, job particulars, details of salary, payments, benefits, leave and training records, group medical insurance records, mandatory provident schemes participation, performance appraisals and disciplinary matters;
Consultant and contractor records: including name, contact details and other information of any individual employed or engaged by service providers in the fields of construction, information technology, marketing and other areas providing necessary services required by us;
Records collected on webservers, mobile or digital media: including email addresses, browsing preferences and IP addresses (whereas they constitute personal data under specific circumstances that the addresses can be used to identify an individual) collected for newsletter subscription, online enquiries, membership log-in or otherwise;
Other records: including records of visitors to the events organised by us, members of the public making enquiries or responding to our surveys, business partners, officers, shareholders, investors and other operational and administrative records that contain personal data, and other information as may be set out in the relevant form or collection channel.
Purposes for which the Data are Collected and Used

2.1 We may use the Data for the following main purposes (or any directly related purpose):

Member records: for providing member services and related activities, maintaining memberships, responding to and follow up enquiries;
Customer records: for communication, providing rewards or benefits for LGA membership, administration of LGA membership including verification of identity, accumulating and redeeming reward points, handling requests for and providing services, membership or benefits, providing marketing communications and materials to you (subject to your prior consent), market research and analysis or any other purposes which the customer has been notified of and consented to;
Personnel records: for recruitment and human resource management purposes, relating to such matters as employees’ appointment, employment benefits, termination, performance appraisal and discipline;
Consultant and contractor records: for engaging, monitoring, managing and appraising relationships with consultants and contractors who are and/or engage or employ individuals to provide services to LGA;
Records collected on webservers, mobile or digital media: for sending newsletters to subscribers registered through websites and providing marketing materials and replies to enquiries, and for market research and data analytics; and
Other records: for various purposes varying according to the nature of the records, including for administration and operation of the events organised by us, handling enquiries from members of the public and carrying out daily business.
General:
- for communicating with you;
- for our daily operation and administration;
- for market research and data analytics;
- subject to your consent, for direct marketing (see below paragraph on direct marketing);
- for identification and verification;
- for enforcing our legal rights;
- for complying with legal or regulatory obligations applicable to any Group member;
- for handling your enquiries or requests; and
- for any other purposes to which you may from time to time agree.

2.2 If we wish to use your personal data for a new purpose (other than the purposes (if any directly related purpose) outlined above, we will obtain your consent in advance.

2.3 We will not sell or rent the Data provided to us, or without your prior consent knowingly or intentionally use or share the Data in ways unrelated to the purposes aforementioned.

Disclosure and Transfer of Data

3.1 We may disclose, grant access to, share or transfer the Data you provide or which are otherwise collected by us to the following parties and other persons who we consider appropriate (whether local or overseas) in connection with the purposes set out above (or any directly related purpose):

any member of the Group (including different divisions within each Group entity);
any of our agents, professional advisers, contractors, service providers, or any persons under a duty of confidentiality to us;
our business associates whom you may from time to time agree;
our successors or assigns (whether actual or proposed) under an acquisition, sale or restructuring of the business and/or assets of any member of the Group, or any assignee of our rights;
any person to whom we are under an obligation to make disclosure under the requirements of law or a court order of any jurisdiction or to any government or law enforcement authorities or administrative organs as requested;
any person to whom we believe in good faith that disclosure is otherwise necessary or advisable including to protect our rights or properties or in circumstances which we consider to be related to any of the purposes for which the Data are collected; and
to any person when we have reason to believe that disclosing the Data to such person is necessary to identify, contact or bring or defend legal action against someone, e.g. anyone who may be causing interference with our rights or properties, whether intentionally or otherwise, or when anyone else could be harmed by such activities.

3.2 The Data you provide to us may also be sourced from or transferred to other jurisdictions outside Hong Kong or mainland China or jurisdictions where Data is being collected for the purposes mentioned above. We will try to ensure, as far as possible and practicable, that Data sourced or transferred outside Hong Kong or mainland China or jurisdictions where Data is being collected is protected to standards in line with the requirements of the Laws, subject to any other requirements and limitations of the particular jurisdiction, for example, we may seek your consent to the cross-border transfer of personal information as appropriate, or implement security measures such as data de-identification before transfer. If you are located in mainland China, you can email us at data.officer@hysan.com.cn for further information about the recipients of the Data.

Data Security and Retention

4.1 Subject to any legal and regulatory requirements, the Data you provide to us will be kept by us in the appropriate form only for as long as is necessary to fulfil the purposes mentioned above, after which it will be destroyed.

4.2 In order to ensure the correct use and to maintain the accuracy of Data collected from you, as well as prevent unauthorised or accidental access, processing, erasure or other use of the Data, we have implemented various physical, electronic and management measures to safeguard and secure the Data we collect and have appropriate security policies in place. However, we cannot guarantee that data transmission over the internet or other media is completely secure.

Our Commitment to Children’s Privacy
- For the purpose of this Privacy Policy, we regard minors under the age of 14 as children. Protecting the privacy of children is our primary concern.
- Our site and services are primarily intended for adults. If you are under the age of 14, you should obtain consent from your parent or guardian before providing us with your Data. We will only use or disclose the Data as permitted by laws, with the explicit consent of your parent or guardian, or as necessary to protect children.
- In addition to complying with the provisions of this privacy policy, we will also uphold the principles including necessity, informed consent, clear purpose, security, and lawful use, and also strictly abide by the requirements in respect of the protection of children’s personal information by the relevant laws and regulations. However, please note that in most cases, we cannot identify or ascertain whether the personal information collected and processed is children’s personal information and its accuracy.
- In the event that we become aware of the collection of personal data of children without the prior consent of the parent or guardian, we will take appropriate measures to delete such personal data as soon as possible. If you are the parent or guardian of the relevant children and wish to report any such potential unauthorised collection, please contact us at officer@hysan.com.hk (for members located in Hong Kong)/ data.officer@hysan.com.cn (for members located in mainland China) to request to delete personal information of children.

Direct Marketing

6.1 We may only use your personal data for the purposes of direct marketing if you have consented to such use. You may indicate your consent to us to use of your personal data for direct marketing by selecting the relevant option in the appropriate online or paper form submitted to us.

6.2 You can withdraw your consent for use by us of your Data for direct marketing at any time by sending an email to our Data Privacy Officer at data.officer@hysan.com.hk (for members located in Hong Kong)/ data.officer@hysan.com.cn (for members located in mainland China) or as indicated in the relevant materials.

Cookies and Other Tracking Mechanisms

7.1 We may automatically collect information about your computer or device, including where available your IP address, device ID, MAC address, operating system and browser type when you access our website or applications. This is statistical data which does not reveal your identity. Similarly, cookies may be left on the hard drive of your computer, mobile phone or other devices.

7.2 Cookies are small text files that are stored on your browser and the hard drive of your computer, mobile or other handheld device. We use cookies and other tracking mechanisms mentioned above for system administration, to track information about your use of our websites or mobile applications and to automatically improve and personalise your browsing and user experience (e.g. Google Analytics and functionality cookies). By accessing our website or applications, you provide your consent to the use of cookies pursuant to the above. You may choose to accept or refuse cookies by adjusting the settings of your web browser. However, if you select to refuse cookies, you may not be able to fully access certain functions or information contained on our website or applications.

7.3 We use analytics tools to automatically measure how visitors interact with content on our websites and applications. If you log-in to our websites or applications via your social media accounts, we may collect information you have made available on the relevant social media site and link your interaction with us to such information. Where you have consented to direct marketing, we may also engage social media sites to show you advertisements that are customised (which may be automatic) based on analysis of any Data we may retain in relation to you, your interactions with us and/or aggregated and anonymous non-personally identifiable information we collect via analytics technologies.

7.4 We may feature embedded links, “share” buttons or widgets on our websites or applications to enable you to connect to third party sites, including social media sites. These third party sites may set cookies which can identify you as an individual when you are logged in to their services. We do not control these cookies or how these sites collect and handle your Data. You should read the relevant third-party sites for their privacy policies before submitting any Data to these sites. We have no control over and are not responsible or liable for the contents of third party sites or third party posts on our social media accounts.

How to Access or Correct Your Data or Contact Us

8.1 You are entitled to access,correct or delete any Data related to you held by us or exercise your other rights in relation to your Data under the applicable laws. If you wish to obtain a copy of any of your Data or if you believe that the Data related to you which we collect and maintain is inaccurate or wish to request to delete, or if you wish to exercise your other rights under the applicable laws, please contact our Data Privacy Officer at data.officer@hysan.com.hk (for members located in Hong Kong)/ data.officer@hysan.com.cn (for members located in mainland China) or at the following address:

Data Privacy Officer

Lee Gardens Association Limited

50/F, Lee Garden One

33 Hysan Avenue

Causeway Bay

Hong Kong

8.2 In accordance with the terms of the Ordinance (if applicable) and other applicable laws, we have the right to charge a reasonable fee for the processing of any data access request.

8.3 You may also contact us at the above details for any other data privacy related matters.

Access to Data Privacy Policy

9.1 You may access and obtain a copy of our Data Privacy Policy, as amended from time to time, on our website at www.leegardens.hk/privacy-policy-statement/ so that you are always informed of the way we collect and use your Data.

9.2 We amend or update this Privacy Policy from time to time without prior notice. You are advised to visit the above website regularly for the latest version of this Policy. If the amendments or updates of this Privacy Policy involves substantial changes, we will seek for your explicit consent in accordance with the applicable laws.

9.3 We will not derogate your rights under this Privacy Policy without your express consent.

Language

10.1 This Notice is written in the English language and may be translated into other languages. In the event of any inconsistency between the English version and the translated version of this notice, the English version shall prevail.

Last version date: November 2024